Business Manager

HOLY CROSS PREPARATORY ACADEMY

OPEN POSITION

BUSINESS MANAGER

Holy Cross Preparatory Academy (HCPA), an independent preparatory high school in Delran, NJ has an opening for a BUSINESS MANAGER.

SCHOOL OVERVIEW / LOCATION:

Located in Delran, NJ, Holy Cross Preparatory Academy serves as the premier Catholic college-preparatory school in South Jersey. Enrolled students in ninth - twelfth grades currently live throughout Southern NJ counties - including Burlington, Camden, and Gloucester - and throughout Bucks County and the Northeast Philadelphia suburbs. The school is located 12 miles from the Benjamin Franklin Bridge, 9.5 miles from the Betsy Ross Bridge, and 6 miles from the Tacony-Palmyra Bridge. As the only Catholic high school in Burlington County, NJ, the campus is conveniently located on Route 130, surrounded by beautiful neighborhoods, local restaurants, and a robust selection of retail and commercial venues.

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JOB OVERVIEW:

The Business Manager will serve as team lead in managing the business and financial aspects of Holy Cross Preparatory Academy in a manner consistent with the policies, procedures and guidelines set forth by the President and the Board of Trustees. The Business Manager reports to the President and oversees the financial operations of the school ensuring that all financial matters are handled in an effective and efficient manner with due diligence. This individual will also plan strategies for streamlining and improving school operations.

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QUALIFICATIONS:

·       Minimum of a four-year degree in accounting, finance, or similar field.

·       Minimum of 5 years of senior/significant budget management experience. Prior experience in a school is preferred.

·       Expertise in budget management software; proficiency in general database management.

·       Ability to develop proactive financial strategies that improve school productivity and growth.

·       Proven work experience in a managerial role that reflects their skills in finance, accounting, business management, optimization, and staff management.

·       The ideal candidate will possess strong interpersonal skills, an understanding of the need for confidentiality, and the ability to create, implement, and manage multiple operations in a timely and proficient manner.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Facilitate the preparation of the school budget with input from the President, Principal, and Finance Committee.

·       Monitor the school budget throughout the school year, manage income, and oversee all expenditures.

·       Develop, with input from President, Principal and Area Directors, a complete and integrated budget for all Departments: Advancement, Athletics, Admissions, Facilities, Visual and Performing Arts, Technology, President, Academics, and Student Activities.

·       Analyzes the financial needs of the school, architects the financial forecast, and engineers the school’s financial strategy.

Identify, develop, and implement systems and procedures to improve operating quality and efficiency.

·       Establish priorities and objectives.

·       Maintain, as established, all aspects of a complete set of financial records, ensuring accurate and detailed information, timely processing, and a responsible cash flow system.

·       Collect, analyze, and process financial information and create necessary financial reports.

·       Maintain appropriate databases - FACTS Management, QuickBooks, Excel, etc.

Develop, maintain, and ensure adherence to procedures and operational guidelines in all departments.

·       Consult on a regular basis with Area Directors to direct, coordinate, monitor and report on financial activities. Provide support and documentation to assist them in adhering to their respective budgets.

·       Continually assess the school’s financial condition, providing timely and accurate financial reports to the President, Finance Committee, Administrative Team, and Area Directors.

Develop, implement, and monitor a strong system of internal controls.

·       Oversee requisitions and purchase orders according to budget.

·       Oversee the processing and payment of invoices. Review all invoices for reasonableness, accuracy, and adherence to the budget.

·       Oversee the general ledger and all journal entries.

·       Oversee the operation of all bank accounts, ensuring that a full reconciliation is undertaken of each bank account at least once per month.

Manage the daily operations of all business office staff.

·       Supervise, coordinate and direct staff to ensure that all tasks are completed in a timely and effective manner.

·       Provide guidance and support to create a high performing team.

·       Coordinate and plan staff meetings to ensure successful procedures, projects, and day-to day operations.

·       Assist staff to resolve complex or out of policy operation problems.

Supervise and manage Accounts Receivable, Accounts Payable, Payroll and Human Resources.

·       Monitor the tuition payment database and student files to ensure efficient and accurate record keeping and collection of tuition payments and fees in a timely manner.

·       Review Accounts Payable for accuracy and to determine that expenses/revenues are being recorded in the appropriate account for all Cost Centers and are in adherence to the budget.

·       Perform all clerical and administrative functions, including preparing invoices, office correspondence, and reports, using accounting software.

·       Maintain and organize corporate records and files, including personnel, legal, insurance, and tax records.

·       Assist in preparing payroll, including processing employee time cards, and administering benefit plans, including health insurance and 403(b) plans.

·       Assist in overseeing HR functions, including hiring, training, and administering employee policies.

·       Supervise payroll reporting, human resource processes and procedures, and the maintenance of personnel records for all staff.

Responsible for all aspects of an Audit Process.

·       Ensure that all financial records and processes are auditable and organized in a manner that can be assessed for effectiveness and efficiency by an Auditor.

·       Prepare all documents and reports to undergo an Audit process.

Responsible for all aspects of the Financial Aid process.

·       Review all Financial Aid applications. Meet with parents to discuss their financial needs.

·       Work with the President, Advancement Office, and Admissions Office to establish processes for granting financial aid and scholarships.

Act as “point person” for inquiries on school business and administrative matters.

·       Attend all Finance Committee meetings and administrative meetings.

·       Meet with parents, vendors, area directors, faculty and staff, as needed.

·       Review all vendor contracts and participate in vendor selection as appropriate.

Responsible for communications and reports via the Office of the President.

·       Provide weekly budget reports to the President.

·       Ensure collaborative and effective communication with all departments.

·       Assist in hiring new staff and supervise employees.

·       Assist with data/reports to support the submission of grant applications.

·       Serve as a liaison between the Senior Leadership Team and the faculty/staff.

·       Manage the finances of the school, including accounting, payroll, and taxes.

This position is a full-time, salaried (exempt) position. Holy Cross Preparatory Academy offers a competitive salary and benefit package. For immediate consideration, please send a cover letter and resume (addressed to Mr. Rob DeMasi, President) to Sandy Kapica, Human Resources at [email protected]